Emergency Management Coordinator

Position Overview:
The Emergency Management Coordinator is responsible for planning, coordinating, implementing, monitoring, and continuously improving the hospital’s emergency preparedness program to support compliance with CMS Conditions of Participation and accrediting agency accreditation requirements. This role coordinates the hospital’s all-hazards emergency management program, including the emergency operations plan, hazard vulnerability/risk assessments, emergency policies and procedures, communication planning, training, exercises, after-action improvement activities, and ongoing survey readiness. The Coordinator works collaboratively with hospital leadership, department leaders, medical staff, security, facilities support, infection prevention, IT, materials management, pharmacy, dietary, and community response partners to help ensure the hospital can protect patients, staff, visitors, and operations during emergencies.

DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this intends to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks performed as assigned.

Education:
Bachelor’s degree in Health Sciences, Healthcare Administration, Engineering, or Emergency Management required.

License:
N/A

Certifications:
Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM) through the International Association of Emergency Managers (IAEM) preferred; or successful completion within six (6) months of hire.
Successful completion of FEMA ICS/NIMS courses ICS-10, ICS-200, IS-700, and IS-900 required within one (1) year of hire. HICS training is preferred.

Experience:
Minimum of 3-5 years’ experience in related healthcare operational role such as physical environment, infection prevention, safety, maintenance, emergency clinical operations, quality/regulatory, security, or similar, with demonstrated participation in emergency preparedness activities, drills, incident response, committee work, or regulatory activities such as accreditation surveys. Must demonstrate examples of similar emergency planning events such as incident command, emergency drills, infectious disease planning, emergency committee planning, or similar activities.

Reports to:
Executive Director of Facilities Services

Supervises:
Coordinates departments across the Health System for emergency management roles compliance.

Physical Demands:
Work is moderately active: involves sitting with frequent requirements to move about the office, move about the facility, and to travel to another facility within the SRHS service area. Work involves exerting a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.

Work involves using many physical motions in performing daily work activities; subject to exposure of body fluids, sputum and tissues, which may carry the hazard of infectious disease. Work involves using repetitive motions: substantial movements of the wrists, hands, and or fingers while operating standard office equipment such as computer keyboard.

Work involves being able to perceive the nature of sound at normal speaking levels with or without correction; the ability to make fine discriminations in sound. Work requires close visual and acuity and the ability to adjust the eye to bring an object into sharp focus, i.e. shift gaze from viewing a computer monitor to forms/printed material that are closer to compare data at close vision.

Must be able to be active for extended periods of time without experiencing undue fatigue. Must be able to work schedules assigned with the understanding that changes may be instituted according to the needs of the hospital for off days, shifts or weekends.

Mental Demands:
Work requires sustained concentration, independent judgment, critical thinking, and the ability to manage frequent interruptions while maintaining attention to detail. Must be able to assess risks, interpret regulatory and accreditation requirements, coordinate complex multidisciplinary activities, and respond effectively during emergencies or incidents involving competing priorities and time-sensitive decision-making. Requires the ability to prepare, review, and maintain accurate compliance documentation; communicate effectively with staff, leadership, and external agencies; and function effectively under stress, including during drills, surveys, and actual emergency events.

Special Demands:
Work requires significant interaction with leaders, staff, physicians, and support departments across the organization to develop, coordinate, and sustain an effective emergency preparedness program. Must demonstrate a personable, credible, and collaborative leadership style that engages others and promotes active participation in emergency planning, response, and recovery efforts. Requires the ability to lead multidisciplinary meetings, facilitate emergency scenario planning, build consensus, and maintain productive working relationships across clinical and non-clinical areas. Must be able to inspire a team approach focused on preparedness, patient safety, employee support, and continuity of care during emergency or disaster events. Requires tact, professionalism, adaptability, and the ability to maintain composure and effective communication in high-stress situations.